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Benefits Administration

Employee benefits management used to mean a lot of paper, manual administrative work, and uncertainty. Modern benefits management is all about real-time data access, visibility, and control.

As a fully integrated Human Capital Management (HCM) solution, Paychex Flex® Benefits Administration gives you complete administrative oversight and control with real-time benefits data and recordkeeping.


Here's how we can help:

  • Real-Time Data

    Go paperless and give administrators access to review and change benefits data any time, online.

  • Carrier Integration

    Paychex has established secure data-sharing connections with hundreds of national and regional carriers for greater accuracy and efficiency.

  • Optional Employee Self Service

    Spend less time answering questions by giving employees access to custom dashboards and automated notifications.

Comprehensive Benefits Solutions

Paychex Flex Benefits Administration is a robust, customizable system built to improve productivity, communication, and decision-making. It gives you complete oversight and control over the information to effectively manage your company’s benefit plans. Because it is cloud-based, it enables administrators, employees and partners to interact across services. And its single platform, which shares an employee profile of record across all products, means updates are simple.

Enterprise-grade automation tools deliver the real-time data that leads to:

  • Increased accuracy and accountability.
  • Peace of mind regarding requirements and deadlines.
  • Savings in administrative and employee time as well as associated labor costs.
  • Control over benefit costs, invoicing, and bill reconciliations.
  • Stronger regulatory compliance through in-depth knowledge of your company's situation.

Beyond benefits administration, Paychex also offers group health, 401(k) and other benefit plans, as well as a Professional Employer Organization (PEO) co-employment service model. See plan options.

Online Employee Benefits Administration

Smart management decisions are much easier to make when you have all the information in front of you. Paychex Flex Benefits Administration gives you the visibility and control to more efficiently manage your company’s benefits with an outstanding dashboard, analytics and reports, communications, and recordkeeping.

Analytics and Reporting

Generate industry standard or fully customizable reports by department, location, and other factors, even if your company’s benefits are through different carriers.

  • Stay compliant with the Affordable Care Act by knowing your current status, predictive insights into how you're trending, and insights into what immediate action should be taken.
  • Monitor career connections with a stage, next send, and frequency dashboard.


Paychex Flex Benefits Administration makes it simple to communicate news and announcements to employees, such as open enrollment reminders. The system allows you to send mass emails or set up an electronic bulletin board, whichever solution is more efficient for your company.


Paychex Flex allows you to manage your plan recordkeeping while effectively reducing your expenses and improving accuracy. Why Paychex? We process payroll deductions, maintain data changes, stay up-to-date with regulations, prepare plan statements, and manage electronic fund transfers for over 68,000 401(k) plans nationwide.

Paychex 401(k) administration includes:

  • Integrating your 401(k) with Paychex payroll, including pay-period reports and electronic fund and data transfer to your investment provider
  • Compliance testing
  • Management reports
  • Participant statements
  • Preparation of Forms 5500, 1090-R and 945

Carrier Connections

Paychex has established secure data-sharing relationships with major benefit carriers. With your permission, we’ll share employee premium deduction data in real time with your company’s payroll system, benefits carriers, and third party administrators for the utmost efficiency and accuracy.

Optional Paperless Self-Service

Spend less time answering employees’ questions by giving them access from their desktop or smartphone to custom dashboards and automated notifications. You can even allow employees to enter and review their benefits data online, and change it themselves during open enrollment.

Work with Paychex or Existing Brokers

Paychex respects and supports your relationship with your current broker and financial advisor. Though if you’d prefer, your company may work with our top-rated insurance agency* or select a retirement plan through Paychex 401(k) and Retirement Services.

*Listed among the top insurance brokers by Business Insurance magazine.

Offer Benefit Plans

How your company selects and manages its benefit plans can affect your business as well as employees’ productivity and longevity with your company.

Paychex offers comprehensive benefits, from health insurance to retirement and tax-saving section 125 plans.

Health Insurance Management**

As one of the top insurance firms in America,* Paychex Insurance Agency has the plan types and carrier connections to make it easy to offer and manage a group health plan for your employees.

Popular Group Health Coverage Options

  • Medical
  • Dental
  • Vision
  • Life
  • Short-Term Disability
  • Long-Term Disability

Business Insurance Coverage

  • Workers' Compensation
  • Directors and Officers Insurance
  • Professional Liability
  • Crime Bond
  • Erisa Bonds†
  • Umbrella Coverage

*Business Insurance magazine

Retirement Services

Paychex offers flexible 401(k) plan design, recordkeeping, and plan management services. You’ll benefit from our deep retirement services knowledge, expertise, and one-on-one dedicated service to help you select and manage the right retirement plan for your business. All backed by leading technology, to ease the complexity and fiduciary aspects of your plan.

Plan Types

  • Traditional 401(k)
  • Safe Harbor 401(k)
  • Owner-Only 401(k)
  • Profit Sharing
  • SIMPLE Plans

Plan Features

  • Auto Enrollment
  • Roth 401(k) and Catch-Up Contributions
  • Employer Matching
  • Guidance for Participants through an Independent Advisor
  • Plan Trustee Services

Employee Self-Service

  • Retirement Balances with Fund Performance
  • Editable Retirement Contributions and Investments

Section 125 Plans

Section 125 plans are a simple way to add to your company’s benefits package. Let Paychex help you establish and maintain section 125 plans and save your company and its employees on taxes in the process.

**Insurance offered through Paychex Insurance Agency, Inc., 150 Sawgrass Dr., Rochester, NY 14620. CA license #0C28207. The Paychex Insurance Agency Workers' Compensation Payment Service is available in all states except Alaska, North Dakota, Ohio, Washington, and Wyoming.

†The Employee Retirement Income Security Act (ERISA) requires that a bond be in place that covers the fiduciary for at least 10 percent of the amount of each plan offered. This protects participants and their beneficiaries from losses due to fraud.

Stevie Winner 2016
Tektonic Awards 2016
Brandon Hall Bronze 2016
Award CIO HR Tech 2016
Award Nelson Hall 2016